Legal
Privacy policy
Effective 4 November 2026
OnlyTeeth is a case book for dental students and dentists. This policy explains what the OnlyTeeth app and onlyteeth.app collect, why, where it is kept, who can see it, and how you can delete it. "We" means OnlyTeeth. "You" means the person using the app.
What we collect
Your account
- Your email address and name, or the details Google or Apple share when you sign in with them (your name and email address).
- Your profile, if you fill it in: university, year, clinic, CV details, logo and signature.
What you log
- Cases, visits, clinical notes, requirements and goals.
- Patient details you choose to enter, such as a name, age, medical history and contact number for a reminder.
- Clinical photographs and radiographs you take or import.
- Papers you prepare, such as instructions, prescriptions, consent forms (including a patient's signature) and lab orders.
How the app is used
- Short usage events, such as the name of a screen or action and a label like a department, with your phone's platform (Android or iOS). These never include patient details or anything typed in a case. You can turn them off in Settings.
- Messages you send us through Report a problem or Feedback.
What we do not collect
- Your location.
- Your contacts.
- Advertising identifiers. There are no ads and no third-party analytics or tracking tools in the app.
Permissions on your phone
| Camera | To photograph cases and radiographs. |
|---|---|
| Photos | Only the photos you pick, to import them into a case, and to save a share card to your gallery when you ask. |
| Microphone and speech recognition | Only when you use voice logging. Where your phone supports it, speech is recognised on the phone and the audio never leaves it. On phones that cannot do this, the phone's own speech service (Google or Apple) processes the audio, and the app shows a note saying so. |
| Notifications | Clinic and case reminders, scheduled on your phone. |
| Face ID, Touch ID or fingerprint | Only if you turn on App lock. The check happens on your phone; we never receive it. |
Why we use it
- To run the app: save your cases, sync them between your phones, and produce the reports, papers and exports you ask for.
- To keep your account secure and let you sign in.
- To understand which features are used, so we can improve them (the usage events above, which you can switch off).
- To answer you when you contact us.
Where it is kept
Everything you log is saved on your phone first, so the app works without a connection. When you are online, it syncs to your account. Accounts, case data and files are hosted by Supabase, our database and storage provider. Clinical photos and scans are kept in private storage that is never public; the app opens them through links that expire after a short time.
Sign-in with Google or Apple is handled by those companies under their own privacy policies.
Who can see it
- You.
- Your clinic team, if you create or join a clinic workspace: its members can see the cases logged in that clinic.
- People you choose to send something to, such as a PDF, a WhatsApp message, an export or a share card. Share cards and recaps never include a patient's name.
- Our service providers, only to run the service (hosting and sign-in).
- Authorities, only if the law requires it.
We do not sell or rent your data, and we do not share it for advertising.
Patient information
You decide what patient information goes into OnlyTeeth. You are responsible for having your patient's consent where your university, clinic or law requires it. The app records consent for photographs and keeps photos without consent out of reports.
How long we keep it
We keep your data while your account exists. Items you delete go to the app's bin first, so you can restore them, until you empty it. When you delete your account, your account, your case data and your photos and scans are deleted from our servers. Copies you have already sent or exported are outside our reach.
Your choices and rights
- See, edit and export your data in the app at any time (spreadsheet, photos and PDFs).
- Turn off usage events in Settings.
- Delete your account in the app, or ask us to. See Delete your account.
- Ask us what we hold about you, or to correct it, by email.
Security
Data travels encrypted, and access on the server is limited by rules that let each account read only its own data and the clinics it belongs to. No system is perfectly secure, so please use a strong password and turn on App lock if others use your phone.
Children
OnlyTeeth is made for dental students and dentists. It is not meant for children, and we do not knowingly collect data from anyone under 16.
Changes
If we change this policy, we will update the date at the top and, for important changes, tell you in the app.
Contact
Questions or requests: hello@onlyteeth.app